Rental Car or Taxi?

The process of renting a car is usually quite simple, but all rental companies are not created equal. Renting a car can add flexibility to any trip, but depending on your destination, it can rack up the mileage, which in turns hikes your out-of-pocket cost. Plus add in the high cost of gasoline, and sometimes it might feel like you just bought the car!

The question then becomes - when is the right time rent a car or hail a taxi?

Evaluate Your Rental Car Needs

Chances are you won't need a rental car each time you travel, so the best approach is to map out your trip before you arrive at your destination.

A taxi or public transportation will do when:

• All your meetings are at one location, such as your hotel.
• Your sales calls prefer to come to you.
• Your customers are all within a walkable area, such as a downtown.
• Your product or equipment is easily portable.
• You are not proficient in the destination's language or traffic laws.
• You are unfamiliar and/or uncomfortable with driving at your final destination.

You will probably require a rental car if:

• Your visit includes customer appointments.
• Your sales calls are located inconvenient to your base.
• You deliver products or transport equipment.
• Others are dependent on your transportation.

In the above cases, taking a taxi might become more cost-prohibitive than a rental car.

Does Price Matter?

Finding the right car rental company with the right price can be as frustrating as booking your own trip. A travel agent can save you time and effort by calling several different companies, or for the self-starter, search online for rental car rate comparisons. Be sure to note the added costs (see below) as the base price can be misleading.

When your destination is a small airport hub or a second- or third-tier city, car rental companies are often mom-and-pop shops, frequently offering better rates. In your search for a good independent rental car agency, start online with CarRentalExpress.com.

Car Rental 101

The bulk of the rental car business in the U.S. is Budget, Avis, Enterprise, Hertz and Dollar, many with offices outside the U.S. Although no one company stands out above the other, you will see some significant differences, ranging from base price to frequent rental programs (also called Fast Track and Frequent Drive Programs).

There are four basic types of rates: a daily rate with a mileage chart; daily rate with limited number of free mile per day; daily rate with unlimited mileage; and a rate with an included finite mileage over the rental period. (Types of rates can obviously change, so check the fine print.) Rates vary according to the size and style of the vehicle, but most rental companies offer economy, compact, intermediate and deluxe cars. Some also rent eco-friendly cars. Always check for special promotional rates.

Other charges may also be added to the rental price, from car rental taxes to drop-off charges to gasoline surcharges. Be sure to read the fine print. Oh - and while you're doing your research, give your personal car insurance company a call. You may be able to opt out of car rental insurance if your personal car insurance covers rental vehicles.

What You'll Need

All car rental companies require a valid driver's license or international driver's license in some foreign countries. Some even check your driving record. Most rental agencies require a major credit card to guarantee payment (and possible vehicle damage). Many rental agencies are now requiring a minimum driving age of 25 years, and restrictions for senior citizens over a certain age. There may also be restrictions to the number of drivers.

Other Useful Car Rental Information

• You are liable for all parking and traffic violations both domestically and internationally.
• Many contracts and insurance policies are void if your accident occurs while under influence of alcohol or drugs.
• Lock the car and trunk and do not leave valuables in vehicle.
• Always wear your seat belt. (Most states require it anyway.)
• Advance notice is required to reserve a car seat for a child, although most states require car seats for children under four.
• If you require a handicap accessible vehicle, be sure to make arrangements in advance.
• Ask for a free local map, and plan your route before you set out in a new vehicle and unfamiliar territory. Ask your agent for directions so as to avoid traffic congestion, if necessary.

Most importantly, whether you've decided to use public transportation or a rental car, confirm the price (or, in the case of a taxi, a solid estimate). If you have any questions about your rental contract, ask first before driving off in your rental car.