Meet Me

Meet-Me On Demand Conferencing enables users to conduct conference calls with virtually unlimited participants at any time, from anywhere around the globe. No reservations are necessary. Users simply dial a toll or toll-free number, enter the assigned user code and conference.

With RollCall's complementary audio console, moderators can effectively manage their call with features like sub-conference, dial-out, record and mute.

Operator Assisted

RollCall's US-based operators are specially trained in the applications of these important conference calls and can handle any size call with individual care. Operator Assisted conferences are ideal for those special virtual meetings that require high touch and enhanced services. Earnings Releases, Board of Directors' meetings and Distance Learning are just some examples of calls that require an "extra touch".

Secured Conferencing

In today's world, security is the #1 priority for most businesses. RollCall's Meet-Me Secure conference affords clients the confidence of a secure unattended conference call, while simplifying the overall conferencing experience. Each pre-registered participant is assigned a unique personal identification number that identifies them on the call and can expire upon completion of the conference. Such efficiencies lend to better monitoring, better management, and better access options - improving the overall security of your conference.

Web Meetings

RollCall users are able to share presentations, spreadsheets or even their desktop. It's simple, efficient and inexpensive to conduct a web meeting. RollCall provides maximum flexibility by integrating conferencing features with presentation sharing for simple collaboration. Conference calls become more compelling with the addition of visual enhancements. With RollCall's variety of web conferencing services, clients have the power to create, manage, and execute webinars, events, and online training sessions easily, professionally, and affordably.

Web Conferencing Etiquette

• Always be prepared
• The presentation (whether slides or another format) should be uploaded in advance of the web conference, and any other applications needed during the meeting should be open, yet minimized on desktop in preparation of sharing
• Always have a contingency plan in place
• Have a technical resource available for attendees, in the event a participant is having difficulty or if someone’s equipment fails*
• Always conduct a pre-conference practice session to review set-up and roles with key members of the web conference
• This avoids potential delays caused by users unfamiliar with the specific web conferencing service
• Always place the call in ‘lecture’ mode or mute participants
• This avoids any potential distractions caused by background noise
• Always turn off entry announcements
• Entry tones and announcements can be very distracting if attendees arrive late
• Always familiarize yourself with the features of your web conference prior to the call
• Know how to mute and unmute all lines
• Know how to dial out to participants
• Have the dial in and login information readily available
• Always add an interactive function to your call to invite participation

Conference Call Best Practices

• Always use your manners
• Normal personal and professional manners always apply - introduce yourself, speak clearly, don't interrupt, don’t monopolize the conversation, limit distractions
• Always begin the call promptly at the scheduled time and finish it on schedule
• Formally begin the call with introductions and agenda overview and bring it to an end thanking all of the conference attendees for their time
• Always introduce all participants
• If you are a participant and have to leave the meeting before it’s over, let everyone know upfront when you introduce yourself
• Always set a time limit and stick to it
• If you find yourself going over the time, you may need to postpone the rest of the call to accommodate everyone’s schedules
• Always pay attention to file size during webinars
• If someone is using dial-up the desktop portion may be substantially delayed
• Always resist the urge to surf the internet or follow-up on emails
• You may be required to provide input, so pay attention
• Never eat, drink, shuffle papers, click your pen or use a “clicky” keyboard
• Be considerate of background noise, as participants can hear everything that’s not muted
• Always avoid the “hold” feature
• Music often plays and makes it impossible for the other participants to continue the meeting
• Always pick up the telephone handset for clear conversation and avoid the urge to use your speakerphone, unless muted
• Most speaker phones are not two way, so if there are sounds in the room, your phone will stop receiving the speaker
• Always state your name prior to speaking
• Don’t presume that all teleconference attendees recognize your voice