[motoll]

As Hon. Sec. of an Association for nearly nine years I have twice been asked the same question.

An e mail after the event asking me not to minute a request made by that person at a meeting that an item should be minuted. The meeting comprised of 12 people all told. The request by e mail being. Please do not minute my statement.

Questions:

1. Can I now leave the statemen out because it has been asked for by the person who made the statement?

2. Should it be entered as per the meeting?

3. Should it be left out and then mentioned with accompanying note that it has been left out due to a request by the person who made the statement?

Thank you...........

[GeeBee]

Hi motoll - I don't understand why you would ever quote statements in meeting minutes unless they directly related to the decision on a motion or resolution, and likely then you would only minute the statement if requested to do so. Minutes are usually limited to a general recording of the discussion. Perhaps your organization has a specific resolution/guideline on how minutes should be taken. If this is the case you should refer to this guideline and also check with the Chair. There are several good articles on this site that help with minute taking and are worth a read.

[LibbyBeckley]

Hi Motoll - I work for a Corporate Secretary and she has learned "less is more" in the minutes for legal reasons. She gets requests like this and just deletes the statement. Everyone's happy. I agree with GeeBee to keep it general.