[Kathy.jordan]

I work for a man who owns several corporations. As his assistant I feel it is my job to 'protect' my boss and make sure he has all his records recorded correctly and when meetings are held to keep written record of such and place in the corporate records book. I have found several half started projects at attempts to do just this but nothing concise and finished. I would like some input from others who do this and or have done this on the best and most efficient way to do this (legally).

This is something all corporations should do and I think something we should all be aware of make sure it is being done and done correctly to protect our employers.

Thanks in advance to anyone and all who help me out with this.

Kathy

[LisaOlsen]

Hi Kathy,
Without knowing alot about the corporations - I can give you a little info. I handled all the corporate docs for the last company I worked for and there are some basics that might help you.

Every corp should have Articles of Incorporation to start. Any purchases, or changes in officers, need to be documented by Resolutions and added to the corporate document binder. I also kept minutes from all the Board of Director meetings. There are some websites you can search that have samples of these documents.
I also handled all the Stock Certificates and that gets very tricky if shares are transferred, etc. Each stock certificate has to be filled out exactly right. I would suggest you talk to your boss and find out exactly what documents he has already and also consult with an attorney. If these companies are owned by him personally or as a partnership with someone else, there's not much you may need to do. If you are referring to your company's corporate documents, then everything should be kept as a hard copy in binders (they require signatures) and also electronically.

Check the archives here at OA also. As I recall, there was an article posted about keeping corporate documents. It's a huge responsibility; it required detailed and well organized records for board meetings, changes in officers, resolutions, and stock transfers. We had 6 individual corporations so it kept me busy!

[Kathy.jordan]

Thank you so much! I am working on keeping several different corporations for my boss, none that he solely owns. I am trying to track everything down actually. They operated these companies without the help of an EA so these documents are in a zillion different places.... Grrr... So I guess I was hoping for a magic wand someone could toss me, LOL Thanks so much for your advice and help... I guess my next step will be the attorneys... Have a wonderful day!