[rnellis]

Needed: Commercial Office Relocation instructions for employees involved in the move. i.e. packing, labeling, clean and purge old files etc.

[rickfulmer]

Before you move, have everyone go through their office and get rid of items and files they have not used in 6 months or more. Reducing the amount you will relocate. Put together a letter, color and numbering system for each department or floor, depending on the size of your offie space. Place a letter and color and number on the drawings of the new office location. Give each person a written procedure which indicates their color, letter, number and tell them how to pack their boxes (limit the amount of heavy items ie. books, file's in a single box. Give them deadlines for cleaning their offices, packing and final check before the move. Keep a list of the persons name and department and what color, number and letter you gave that person. Have the floor plan with those markings and the list with peoples names and the markings available for all those helping in the move as well as the move coordinator. Have someone follow up on the day of the move to make sure that if Bill in purchasing showed that he had 8 boxes listed,that all made it to his new office. Have a follow up survey or missing box sheet on each work station so you can fix the problem and track down the missing items. Put together a list of the local businesses that your employees may use when they start back to work on Monday ie. resturants, dry cleaners, pharmacy, local markets etc. along with a map of the area to help people ease into their new environment. If you can, maybe some comfort items they may use ie tea, food coupons, coffee cup or other items to welcome them to their new location. Good luck. Rick

[Chrissy Scivicque]

Hi there,
I thought I would offer a few articles we have here on OfficeArrow that might be helpful:

6 Essentials for a Smooth Office Relocation

Relocate Your Office Without a Hitch

And check out this helpful template as well:

Office Move Checklist

Good luck!