How to Introduce a Guest Speaker

You have completed the task of researching and booking a speaker for your next big meeting or event. Now you've been asked to provide the introductions. Introducing a speaker involves more than just standing in front of the audience and making an announcement. You are the person who sets the stage for the speaker and gets the audience excited for the upcoming presentation.

Setting the stage for a speaker is really important. You may not be the person everyone has come to listen to, however you are the one who will be starting the story off for the speaker. You hold the responsibility of engaging the audience so they are prepared for the upcoming presentation. The following tips are important when delivering a proper introduction.

The Importance of Pronunciation

First and foremost, learn the speaker's first and last name. Be sure to articulate his or her name clearly and correctly. If you are having a difficult time with the pronunciation, do not be embarrassed to ask the speaker. While a mispronunciation is an innocent mistake, you still don't want to risk offending the presenter right before the presentation.

Do Your Research

Research the speaker's background. Ask for a biography along with any interesting facts the speaker may wish to share with the audience. Once you have the information, try to relate the speaker's background information to the event. For example, if the speaker is attending a conference for real estate agents, you want to highlight the individual's qualifications and past achievements for the group. You are reminding the audience why they are there in the first place and why they should sit up and listen.

Keep it Short and Simple

Remember, you are providing the introductions and it's not your job to give a lengthy speech. Keep it short and simple. Share only the information necessary to get your audience interested in the upcoming presentation. The appropriate amount of time should be no longer than one or two minutes.

Get Organized

Keep organized about what you are going to say by creating a bulleted list. Organize the list by order of importance. Begin with the speaker's name, then continue with their background, including pertinent information such as credentials, working history and any personal information you have been given permission to share with the audience.

Practice Makes Perfect

Be sure to go over what you are going to say ahead of time. Practice reading your introduction with family and friends and if it makes you more confident, record yourself! When are you prepared, you are confident. Being confident will allow you to relax and be enthusiastic about the speaker.

Be Excited

Sound excited about the speaker you are introducing. When preparing for your introduction, find something about the person that interests you and share your enthusiasm with the group. If you don't sound excited, how do you expect your audience to be?

End the introduction by initiating applause for the audience. You are providing the introductions as well as making the speaker feel welcome.